Terms & Conditions

1. CONTRACT:

This Agreement between Applicant ("Exhibitor") and Expo Jamaica Secretariat shall constitute a valid and binding contract. Show Management reserves the right to render all interpretations and to establish further regulations as it may deem necessary for the general success of the Event. It is further agreed that the conditions, rules and regulations, as herein stated in this contract the Exhibitor agrees to be bound by each and every one thereof.

2. PAYMENT TERMS:

Contracts must be signed by the authorized signat ories and returned to the Expo Secretariat as follows:

• 25% deposit is due no later than June 30, 2011.
• 2^nd 25% deposit is due no later than October 31, 2011.
• Final 50% payment is due no later than January 31, 2012.
• Booth request after October 31, 2011 will attract a further 10% registration fee.
• Full payment received on or before November 30, 2011 will receive a 5% discount
• Final payment received after January 31, 2012 will attract a 10% charge.
• Early Bird Special: Full payment received before June 30, 2011 will receive a 10% discount

Cancellation Policy: Once a contract has been signed and accepted by the Expo Jamaica Secretariat, the following cancellation policy applies:

• The exhibitor is liable for 50% of the total amount contracted, if cancelled in writing before January 31, 2012.
• If the cancellation occurs after January 31, 2012 the exhibitor is liable for 100% of the contracted amount
• If final payment is not received by February 29, 2012 the Exhibitor is liable for 50% of total amount contracted and the booth will be reassigned.

3. SCOPE OF EXHIBITS:

3.1. Products/services must be manufactured/produced within Jamaica. If there is any doubt, this should be cleared with the Expo Secretariat in writing. Any product or service that does not meet the requirements will be removed.

3.2. Exhibitors using any excessive amount of appliances or electrical gadgets, as determined by the Expo Secretariat will be charged a fee according to the items for additional electricity.

3.3. Exhibits shall be limited to the items that the Exhibitor produces in Jamaica. The following items shall not be allowed:

• Weapons, guns inflammables, explosives, poisons, radioactive material/products, contrabands.
• Items that may infringe on the patent or design rights of other products will be prohibited.

3.4. Exhibitors are required to keep their area clean. In the case where products are being sampled, adequate garbage bins should be provided by the Exhibitor.

3.5. If Exhibitors will be selling products this is to be done within the designated hours by the Show Management.

4. USE OF SPACE:

4.1 Show Management reserves the right to decline, prohibit or expel an exhibit which, in its sole judgment, is out of keeping with the character of the Event, this reservation being all inclusive as to persons, things, printed matter, product, conduct, sound level, etc.

4.2 Exhibit or product may not extend into any aisle.

4.3 Exhibitor shall not arrange its exhibit so as to obscure or prejudice adjacent Exhibitors.

4.4 Exhibitor shall not assign or sublet any part of its assigned space(s) without the written consent of Show Management.

4.5 Exhibitor will keep its booth(s) open and staffed at all times during Event hours.

4.6 The Expo Secretariat reserves the right to allocate booth space. Locations cannot be changed or transferred without the permission of the Expo Secretariat.

4.7 Subject to availability, Exhibitors will not be allowed to request more than three (3) booth spaces.

5. BOOTHS (construction/dismantling):

5.1 Raw wood, cardboard, electrical wiring or similar materials for booths must be covered or painted if they are visible to adjacent/upper floor booths.

5.2 Management reserves the right to have these areas covers at Exhibitor's expense, if necessary.

5.3 Booth construction must conform to the size specified 10 ft x10 ft or multiples thereof and no higher than 9 ft. The Expo Secretariat reserves the right to reject any booth if considered unsafe or otherwise hazardous to the public.

5.4 Provision is only available for the use of running water for booths located on the ground floor at the north side. Exhibitors requiring this facility should advise us accordingly. There are limited numbers of booth spaces in this area.

5.5 Exhibitors are not allowed to erect any signs or banners outside their allotted area.

5.6 Booth construction costs will be the responsibility of the Exhibitor.

5.7 Booths must be constructed by 12:00 midnight on April 25, 2012, and disassembled and reclaimed by the Exhibitor on April 30, 2012. Construction will start at noon April 23, 2012. Only fully paid Exhibitors will be issued construction passes prior to April 23, 2012.

5.8 If booth construction is not completed at the time specified, the Expo Secretariat reserves the right to stop further construction and evict the exhibitor.

6. ADMISSION:

6.1 Each Exhibitor will be provided with non-transferable exhibitor wristbands and VIP passes for each booth space. Booth representatives must wear wristbands at all times.

6.2 Wristbands that are not affixed appropriately will be removed and persons denied entry. Additional wristbands may be purchased at the following cost:

• V.I.P. - $3,500.00 each
• General - $1,500.00 each

6.3 Exhibitor wristbands are for the exclusive use of the company personnel. Misuse of bands will result in confiscation by Security.

7. OPENING HOURS:

7.1 Expo Jamaica will be open as follows:

Buyers Days:

- Thursday, April 26, 10:00a.m. to 5:00p.m.

- Friday, April 27, 10:00 a.m. to 5:00 p.m.

Public Days:

- Friday, April 27, 5:00 p.m. to 9:00 p.m.

- Saturday, April 28, 11:00 a.m. to 9:00 p.m.

- Sunday, April 29, 11:00 a.m. to 9:00 p.m.

7.2 The Expo Secretariat reserves the right to change these times.

8. DAMAGE:

8.1 Exhibitors are not allowed to damage or deface the Facility in any way. Exhibitor shall be fully responsible to pay for any and all damages to property.

8.2 Caustic or staining fluids/materials must not be used where they may damage floor coverings.

8.3 Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with the directions of Show Management, as applicable.

EXHIBITOR COMPLIANCE:

Exhibitor shall be bound by all applicable and pertinent laws, codes and regulations of the Parish Council or other authorities having jurisdiction over the facility or the conducting of such expositions, together with the rules and regulations of the owners and/or operators of the facility in which the Event is held.

10. CANCELLATION POLICY:

Once a contract has been signed and accepted by Show Management, the following cancellation policy applies:

• Exhibitor is liable for 50% of the total amount contracted if cancelled in writing before January 31, 2012.
• If the cancellation occurs after January 31, 2012, the Exhibitor is liable for 100% of the contracted amount.

11. AVAILABLE SERVICES:

11.1 On behalf of the Exhibitors, Show Management has designated official exhibition contractors to provide the following services telephone, electrical and plumbing. Arrangements for these services and payments are to be made between Exhibitors and official exhibition contractors.

11.2 The following basic services will be provided:

A 110 volt 50 cycle single-phase electricity terminal outlet will be provided to each booth, first aid station, fire safety, garbage disposal, information booth, daily cleaning of common areas and adequate security.

12.1 INDEMNITY AND LIMITATIONS OF LIABILITY:

The Exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitors display, equipment and other property while on the premises of the National Arena. It is the Exhibitors responsibility to maintain proper insurance coverage for its property and liability.

13. JMA/JEA MEMBER RATE:

In order to receive the JMA/JEA member rate for exhibit space, membership dues must be paid up in full.

14. RULES & REGULATIONS:

Exhibitor will comply with all rules and regulations issued by Show Management as amended from time to time.